JOB POSTING – August 2nd, 2022

Application Deadline: Sunday, August 21st @ 11:59 pm


Program & Events Facilitator

Organization: Community Race Relations Committee of Peterborough (CRRC)

Employment type: Part-time, 18-month Contract (78-Weeks)

Contract start date: September 2nd, 2022

Contract end date: March 1st, 2024

  • $18/hour @ 20-hours per week
  • Flexible work conditions
  • Entitled to 15 days paid vacation time off (paid @ 4-hour/day) throughout 18-month contract term
  • Up to 4 paid sick days (paid @ 4-hour/day) throughout 18-month contract term
  • Reports to CRRC Coordinator (Accountable to the CRRC Board and subcommittees)

The Community Race Relations Committee is seeking a passionate and motivated candidate to join our Resilient Communities project team in the role of Program & Event Facilitator!

What to know before you apply

Is the CRRC the right fit for you?

Our organization attracts community members who are passionate about social justice and community care. Through Advocacy, Collaboration and Education, the CRRC’s work amplifies racial diversity, equity and inclusion in Nogojiwanong/Peterborough by providing programs and services that promote anti-racism, anti-oppression and decolonization. This year, our organization is celebrating its 40th Anniversary, and we have the unique opportunity through the Resilient Communities Project to build our capacity and grow stronger roots in the community! By joining our team, you will work with like-hearted individuals to contribute meaningfully to the next chapter of CRRC’s history by supporting and producing the change-making work to advance positive race relations in Nogojiwanong/Peterborough for many years to come.

Why work with the CRRC?

We recognize that in previous years, the CRRC has struggled with a low capacity and limited resources to meet the increasing needs of the community. The COVID-19 pandemic exposed our organization’s weaknesses more than ever, and we were determined to make significant changes to build our capacity and prioritize team health & wellness to improve the quality of work for our staff and volunteers, and to improve the quality and accessibility of our services for the Nogojiwanong/Peterborough community. Through the Resilient Communities Project, the CRRC is committed to achieving its project outcomes by growing our team and rebuilding our foundation while adding new opportunities and supports for staff and volunteers to maintain a healthy work-life balance.

By joining our team, you will:

  • benefit from specialized health and wellness programming
  • serve the community through meaningful work relevant to your roles and responsibilities
  • earn a fair wage with relaxed work hours to prevent burnout
  • receive up to 4 paid sick days and 15 days of paid vacation time off for the 18-month contract term
  • build strong relationships through peer-learning, team-building, training, and professional development
  • receive clear direction to fulfill job duties and tasks
  • have access to multiple channels of support to ensure you have the tools and capacity to fulfill job duties and tasks
  • access to your own work laptop and upgraded software for easy project management and data security
  • receive your own budget for office supplies
  • work with a carefully curated team to achieve project outcomes and co-create opportunities for growth 
  • gain meaningful experience throughout the contract term

Program & Event Facilitator Position & Project Description

The Program & Event Facilitator position is an 18-month part-time contract that will play a critical role in the Community Race Relations Committee (CRRC)’s Resilient Communities Project by working with the project team to fulfill the objectives of the project.

*It is critical that for this project, the successful candidate commits to the employment contract term of 18-months.*

The key objectives of CRRC’s Resilient Communities Project are to:

  1. Build capacity within the organization through medium- and long-term planning to address the new organizational needs related to COVID-19
  2. Provide support for staff and volunteers to adapt to the impacts of COVID-19
  3. Adapt and add new programs and service delivery to respond to the changing needs of the community because of COVID-19

For this project, there are two types of programs and events: 1) for staff, volunteers and board members, and 2) for stakeholders and community members.

Programs & events for staff, volunteers and board members include:

  • Professional development, skills training, and team-building events
  • Co-creative health & wellness program for staff and volunteers
  • Peer-learning/peer-support

Programs & events for stakeholders and community members include:

  • Community consultations and research
  • Community programming with equity-centered approach to Covid-19 recovery
  • Advocacy program for racialized individuals and families in Peterborough

In this role, the Program & Event Facilitator will:

  • Support the team coordinators in CRRC’s program development and event planning.
  • Design, plan and lead CRRC’s program delivery and event facilitation.
  • Co-create and participate in CRRC’s capacity building activities: team building, professional development and skills training.
  • Work with the team to collect project data and produce three (3) reports:
    • Project check-in & update (informal update due January 2023)
    • Progress report (Due August 2023)
    • 18-month final report (Due March 2023)
  • Fulfill and maintain general responsibilities and expectations associated with the role and working environment.

Position Activities, Roles & Responsibilities

Support Program Development & Event Planning

  • The successful candidate will work with the project coordinators in a supporting role with program development and event planning at various stages throughout the project term.
  • Supporting activities include, but are not limited to:
    • Preparing and facilitating program and event planning meetings with staff, volunteers, and community partners.
    • Working with the project team to
      • prepare, plan, review and/or edit communications and promotional materials for programs and events.
      • Source quotes from venues, vendors/caterers, speakers, etc. for programs and events, and present them to coordinators during planning meetings.
      • Book venues, vendors/caterers, speakers, etc. for programs and events.

Designing and Implementing Program Delivery & Event Facilitation

  • The successful candidate will work with the project team to
    • gather and present research, generate content, and plan for program delivery and event facilitation.
    • prepare, plan, review and/or edit agendas and activities for program meetings and events.
  • During the research, consultation and reporting phases of the project, the successful candidate will help the coordinators prepare and distribute data collection tools, and facilitate data collection processes including 1:1 and group interviews, surveys and polls, literature review, panels etc.
  • The successful candidate will:
    • produce scripts and prompts for event MCing, interview and consultation questions, panel questions, open dialogues, and other interactive activities that require scripting and prompts.
  • lead the facilitation design in the event planning and program development processes while working with the team coordinators.
  • implement program delivery and event facilitation for all or majority of the programs and events planned for this project term. 
  • be primarily responsible for leading/co-leading programs, events and workshop facilitation for community events, and for facilitating internal events for staff, volunteer and board members.

Team Building & Professional Development

  • Quarterly team building, professional development and skills training sessions are scheduled for October 2022, January, April, July and October 2023, and January 2024.
  • All project staff are required to co-design and participate in the quarterly team building, professional development and skills training sessions.
  • The successful candidate will work with the project team to design, coordinate and facilitate these sessions.

Project Reporting

  • All staff members will be trained and oriented for project reporting, relevant to their position and capacity, and in alignment with the project reporting expectations and guidelines.
  • The successful candidate will maintain an organized data collection folder based on the project reporting guidelines. The data will be collected on an ongoing basis, and will need to be updated regularly throughout the project term.
  • The data will be presented three times throughout the project term, once informally (January 2023) and twice formally (Progress report in August 2023, and Final report in February 2024)
  • Tools for successful reporting and data collection will be provided by the employer, along with ongoing support from the program coordinator throughout the project term, as needed.
  • All data reporting and presentation will be developed as a team.

General Responsibilities

  • The successful candidate will be responsible for:
    • compliance with the position contract
    • setting and communicating their weekly schedule and office hours
    • maintaining and updating an organized work plan
    • maintaining and updating an organized record of completed tasks
    • responding to emails and other forms of communication within an appropriate turnaround time relative to their availability and work schedule
    • attending and facilitating team meetings and providing project updates
    • managing a personal budget of $600 for office supplies to be spent throughout the project term (no more than 15% of budget can be spent on office/desk decoration)
    • working with the coordinator to set goals and objectives to fulfill the roles and responsibilities for their position
    • seeking/requesting support with position role and responsibilities as needed
    • communicating work/job related concerns including but not limited to challenges and obstacles on the job, risks and indicators of burnout, risks and indicators of workload overwhelm, and concerns involving workplace conditions or environment.

Skills & Qualifications

Background, Training, and Experience

The minimum experience required for this role is designed to ensure candidate success in fulfilling the job roles and responsibilities assigned for this project. Where the candidate can demonstrate that they are experientially capable and dependable to fulfill the position roles and responsibilities without ALL the minimum experience required, they are still invited to apply for the position.

  • The successful candidate will have a minimum of 1-year volunteer or employment experience in the non-profit sector.
  • They must have lived/living experience as a racialized individual and experience working with racialized communities in a volunteer or professional capacity.
  • They must have either:
    • a minimum of 1-year employment experience in program and/or event facilitation, coordination, planning, or similar role.
    • OR must demonstrate that they have developed the sufficient skills required for program and/or event facilitation, coordination, planning, or similar activities/functions, through training or lived experience.
  • They must have education or training (completed or ongoing) in a field that covers social justice themes and concepts embedded in the program curriculum, for example: community development, humanities and social sciences, Indigenous studies/sciences, cultural studies, gender studies, international development etc.
    • Self-learning journeys may be accepted as a training experience qualification if the candidate can demonstrate a basic understanding of concepts such as anti-racism, anti-oppression, equity and inclusion, accessibility, social justice, gender justice, racial justice/racial healing, decolonization, intersectionality, social organizing and social activism, community care and other related concepts.
  • They must have a minimum of 12-weeks (or 1-semester) of employment or educational experience in basic research, data collection, report writing, and presenting content.
  • They must be knowledgeable of performance monitoring methods for events and have the ability to create reports to guide future program and event planning improvements.
  • The must understand the basics of social media and other marketing skills

Core Skills & Values

  • Diversity-, equity- and inclusion- centered
  • Self-driven, strong work ethic, and self-accountable
  • Clear written and oral communication
  • Facilitating and presenting
  • Organized, detail-oriented
  • Reliable and dependable to work with a team and independently
  • Creative and critical problem-solving
  • Experience working with small budgets
  • Maintain healthy work-life balance and time management
  • Open-minded, adaptable, and willing to grow and learn
  • Care-oriented, compassionate and empathetic

Conditions & Workplace Settings

Flexibility to work-from-home and in the office located at the Sadleir House in Downtown Peterborough at 751 George Street North, Office 102.

Attendance/participation at programs and events is required for this position, event settings may be virtual or in-person. Access to reliable transportation is required for in-person events. Accommodations will be fulfilled upon request.

Covid-19 Health & Safety policies and protocols at event venues and alternative workspaces may vary case-by-case. It is the employee’s responsibility to acknowledge, respect and follow these policies and protocols as required.

The employment contract includes fulfilling professional development, team-building, and employment wellness activities to develop or enhance job-related skills and competencies, to build confidence in performing tasks and responsibilities, and to co-create team-member accountability for a supportive and cohesive workplace culture and environment.

CRRC’s Commitment to Diverse, Equitable and Inclusive Recruitment Practices & Workplace Environment

CRRC is dedicated to empowering and supporting individuals from marginalized communities by maintaining a diverse, equitable, and inclusive work environment and continues to offer meaningful employment and volunteer opportunities to promote leadership and skill-building experiences for underrepresented community members. 

CRRC encourages applications from candidates who identify as Black, Indigenous, racialized, members of ethnic, cultural and/or faith communities, newcomers, women, gender-diverse and non-cis/non-het folks, single parents, and peoples living with disabilities.

Application Requirements

Applications will be accepted by email or in-person.

To apply by email, please send your email application to CRRC’s Coordinator at czarina@racerelationspeterborough.org and CC: crrcboard@gmail.com 

The email application must include:

  • Cover Letter (either attachment or in the email body)
  • Resume (attachment)
  • Three (3) strong references
    • At least 2 references must be from previous a employer/supervisor
  • “Program & Event Facilitator Job Application” in the subject heading

To apply in-person, please drop off your application to our office at the Sadleir House, 751 George St. N., Room 102. If we are not in the office, please drop off your application at the main reception office.

The paper application must include:

  • Cover Letter
  • Resume
  • Three (3) strong references
    • At least 2 references must be from previous a employer/supervisor
  • All documents must be printed and stapled as one package.

Follow-up Process

CRRC thanks all applicants for expressing interest in this job position.

Qualified applicants will be invited to a 10-minute phone-screening interview.

Successful screening will result in the invitation to a 1-hr interview with the hiring team (Coordinator and a member of the Board).

Following the interview process, one successful candidate will be offered the position contract. All interviewees will be notified of the final recruitment results by email.

Due to a high volume of applicants, we cannot guarantee we will notify every applicant of the final outcome. Please feel free to follow-up no earlier than 2-weeks after the application deadline if you are interested in feedback.

Applications are due no later than 11:59pm on Sunday, August 21, 2022